Promotion Evaluation Q&A Jan 27, 2022
Promotion Evaluation Q&A
How will evaluations be conducted?
Occasional all-day evaluation events will be conducted to allow the prospect to participate in a Promotion Evaluation to determine if they satisfy the criteria for promotion to a higher CTPA club rating. During these events the prospect will participate in six round robin games with and against selected ‘controls’ from the level in which they are being evaluated. These games will be with/against two teams of three controls. All games will be to 7 points, win by one point. At the conclusion of these six games, the game in which the prospect scored the fewest points will be discarded. The prospect will achieve promotion if they have scored a total of 27 points or more. If they score fewer than 27 points the prospect will remain at their current CTPA club rating. (For new members who self-assess, see exception discussed below.)
Is there a fee for an evaluation?
Yes. A $35 fee applies to all evaluations and is required to be paid prior to the scheduling of the session.
If I am evaluated and not successful, when can I re-evaluate?
A member who is unsuccessful in their first evaluation can sign up to be reevaluated six weeks after their unsuccessful attempt. At that time, they will be added to the waitlist. If a member is unsuccessful on the second attempt, they can sign up to be reevaluated ten weeks after the second attempt. At that time, they are added to the waitlist. For every additional unsuccessful attempt, the member must wait twelve weeks before being added to the waitlist.
Please note that waitlist times vary based on demand at the time of sign up. All reevaluations are subject to the fees listed above.
FOR NEW MEMBERS ONLY -- What will my club rating be while I’m waiting for an evaluation?
Based on your skills, you may ‘self-assess’ to determine the appropriate level at which to be evaluated. You would temporarily be given a club rating ½ point lower than the level at which you want to evaluate. This provides you with opportunities to participate in events at that level prior to your evaluation. If you do not achieve at least 27 points during your evaluation, your club rating would revert to the default 2.5 until you submit to evaluate at a higher level.
- New member self-assesses at 3.5 and requests an evaluation.
- Member’s temporary club rating would be 3.0 until evaluation occurs. This would enable them to participate in all 3.0 events and any 3.5/3.0 ‘blended’ events.
- If member completes a successful evaluation, club rating becomes 3.5.
- If member is unsuccessful, temporary club rating becomes 2.5 and member can now evaluate for 3.0 or reschedule another level 3.5 evaluation per the timeframe in the previous question. If member chooses to re-evaluate at the 3.5 level, their temporary club rating would again be 3.0. The member will pay the full cost for the next evaluation and the appropriate wait time to get back in the queue will apply.
Where will the evaluations be conducted?
All full-day evaluation events will be conducted at the Graham Park courts. Under very limited and unusual circumstances, evaluations may be conducted at a different location.
Will CTPA use any other methods to determine club ranking?
CTPA will also accept USAPA ratings for new members and to increase the club ratings of existing members provided the member has played in three or more tournaments and participation in the last tournament was within the previous six months. Only doubles or mixed doubles (not singles) will be considered for this provision to apply.
Will I have any input into the ‘controls’ at my Promotion Evaluation session?
No. The controls have been carefully chosen to fairly represent the level you are being evaluated for. They are trained in how to conduct the PE session and, depending on their availability, they will be randomly selected to participate in your session.
I’m a female and am concerned that I will be paired with 3 male controls.
We have specifically addressed this concern by assuring that 2 of the 3 controls will be of the same gender as the prospect. In other words, a female prospect will have 2 female controls and 1 male control. A male prospect will have 2 male controls and one female control.
I sometimes don’t play well with certain partners. I’m concerned that this may happen to me during my evaluation.
This is why we allow the prospect to discard the lowest of their six scores. This procedure minimizes the impact of one bad game.
Is stacking permitted during an Evaluation?
Opposite handed partners, whether they’re prospects or controls, will be permitted to stack only while serving if they choose to, but not while receiving.
If I do really well during my Promotion Evaluation am I able to increase my rating more than ½ point?
No, but you could immediately submit for an evaluation at the next higher level. The evaluation fee described above would apply.
Who can I contact to schedule an evaluation or if I have additional questions related to club ratings and the Promotion Evaluation program?
3.0 Level -- Ann Michalski – firstname.lastname@example.org or 412-680-3517
3.5 level – Joey Jones email@example.com or 412-671-5911
All other levels -- Gary Tipton firstname.lastname@example.org or 724-272-5048
What happens to the fee if I need to cancel my evaluation?
Because of the logistics involved in scheduling an evaluation, you should make every attempt to participate in the event as scheduled. However, if cancellation is necessary, your evaluation fee will be applied to a rescheduled evaluation unless the cancellation occurs less than 72 hours before the time of the scheduled evaluation. In such a case, the entire fee will be forfeited.